REVISED on 8/2/2019
Communication is key to success in life and in work. But with the myriad options out there, it's hard to determine what method is most effective to get the word out and get it heard?
Of the most popular ways for businesses to communicate both internally and externally, emails and text messaging seem to prevail. But in choosing a specific communication strategy, the trend for text messaging is already ahead in terms of response time and effectiveness. Texting has become the go-to method for quick, direct communication since a text goes straight to the front lock screen of every intended recipient's phone.
Why Communication is So Important
According to the Australian Institute of Business, communication plays several integral roles in effective business practices.
- It Builds And Maintains Relationships
- Facilitates Innovation
- Builds An Effective Team
- Aids In Managing Employees
- Contributes To Company Growth
- Ensures Transparency
Bottom line: The more we communicate, the more effective we are as a company, both inward and outward facing. Choosing the best method or combination of methods depends on your business and your business' client base.
Whether you are looking for a business solution for internal or external communication, getting the word out in the most efficient, fastest way possible is crucial to effective communication.
Email Has Dominated
According to Forbes Magazine, email has been the preferred method of communication- until recently. Most professionals spend about 6 hours a day sending and receiving 123 emails on average. Email is accessible in the office and out - thanks to laptops, tablets, and smartphones.
Email Is Dying
To say it’s dying may be overstating it a bit. But the reality is beginning to set in for many organizations that email is becoming a less effective method for communication as other, more collaborative means (such as social media, conferencing apps, and mass texting for business) come into play.
Email has become saturated and linear, creating a flood like, overwhelming feeling when new information comes in. Although it is still a popular tool for communication, texting is firmly taking a hold of a younger, more diverse community of users.
For example, Forbes points out, “Consider the fact that 35% of 18 to 29 year olds flocked to social media for information about (the 2016) election, suggesting that, even in terms of major world events, Generation Z prefers open forums and discussions to simply being told information.”
So while email is still effective, and not going away anytime soon, other methods of communication are beginning to dominate, especially as our population ages. Over the next twenty years, texting and other communication platforms may well become the most prevalent electronic means of communication.
In fact, texting is on the rise worldwide. Pew Research center surveyed 21 countries across the globe. 75% of cell phone users including poor nations like Indonesia and Kenya said they text. Texting is incredibly popular among cellphone users in poor and rich countries alike.
In all of these countries, “the young and the well educated are especially likely to embrace all of these technologies.” (referring to texting and social networking) “People under age 30 and college graduates tend to use their cell phones for more purposes than those in older age groups and those without a college degree.”
Email & Texting Is Best, But Texting Is Better
While the most comprehensive communication strategies include both email and texting, if only one had to be chosen, texting appears to be more effective at extending a broader reach. According to the VP of Sales and Marketing at Quora, a survey of 500 consumers revealed some helpful insights regarding email vs. text.
- “The average retail open rate for email marketing is only 22.54%. The average open rate for SMS marketing is 99%.”
- “Email marketing only has a 2.95% click-through rate for retailers. The average retail SMS marketing click-through rate is 36%”
- “90% of all text messages are read within 3 minutes.”
- “91% of adults have their mobile phones within arms reach 24/7. While 84% of all email traffic remains in spam.”
- “There are 6 billion mobile phones in this world and 3.6 email accounts in the world.”
- “76% of consumers own a smartphone while 73% of consumers uses a laptop.”
- “19% of people will click the URL sent in an SMS while 4.2% of people will click on URL sent on email.
- “Over 150 billion texts were sent in the UK in 2011, where there is a whopping 144.8 billion emails sent everyday.”
- “SMS produces engagement rate 6-8% times higher than emails.”
- “SMS marketing coupons are 10 times more likely to be redeemed and shared than mail and newspaper coupons.”
So while email is still very much ingrained in the fabric of our world’s communication structure, texting firmly has its place. Most users have dedicated spam folders and established filters for weeding out the grain from the chaff.
Texts Are Direct
With texting, most messages that come in at least get eyes on before being opened or ignored, with the former more often being the case. Email has become much like the mail we receive in our mailbox on a daily basis, whereas texting is much more like a shout from a neighbor - something hard to avoid or fail to at least acknowledge.
As the demographics of our population changes, young people will age and bring their pervasive texting and social media mindsets with them, while a new generation of smartphone users will continue to use these platforms to communicate.
While at present, email communication still holds a valuable place in overall communication campaigns, texting is quickly making its position known. Ignoring the value of text is like business communication suicide.
Room For Both?
Both platforms have their place. Email communication is important, especially when formal means are necessary to convey important information. Texting, being more informal, is a great option for reminders, due dates, and quick relays of useful info. But as times change, make sure your business communication strategy is changing too.